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The Pamphlet Collection of Sir Robert Stout: Volume 7

Duties and Remuneration of Secretary

Duties and Remuneration of Secretary.

24. The Secretary for the time being shall, by himself or competent deputy, attend every meeting of the Society, and enter minutes of all resolutions, transactions, and business of the Society, and the accounts thereof, in proper books to be provided for the purpose. He shall send ail the circulars, and conduct the correspondence of the Society, under the direction of the Board, and shall generally guard and promote the interests of the Society. He shall receive as a remuneration for his services such annual salary as shall from time to time be fixed by the Board. At the close of each meeting for the receipt of money he shall enter in a book to be kept for that purpose the amount received, and shall obtain a written acknowledgment from the member of the Board receiving such moneys before the meeting is formally closed. Before three o'clock on the day after such meeting (being a banking day) he shall ascertain whether the moneys so received have been duly paid by the Receiving Director into the bank to the credit of the Society. If he find the same have not been so paid, he shall forthwith report such default to the Chairman, and shall at once convene a meeting of the Board, of which notice is to be given to page 13 the defaulting Director. In case the Secretary omit to ascertain whether such payments have been made into the bank as aforesaid, he shall for omission of such inquiry pay a fine of one pound; and if, after default in payment on the part of a Receiving Director shall have come to his knowledge, the Secretary omit to report the same, and to convene such meeting as aforesaid, he shall pay a fine of five pounds, forfeit all his shares and interest in the Society, and be forthwith removed from office. The Secretary shall keep a registry of property for sale, which shall be open for the inspection of the shareholders. He shall also, if required, give such security as the Board may deem expedient for the faithful performance of his duties.