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Problems of 2 NZEF

Unit Funds other than Regimental Funds

Unit Funds other than Regimental Funds

(36) In the case of units which have canteen or other private funds within the unit (as distinct from Regimental Funds) the following instructions will apply.

(37) The CO of a unit will be responsible for the proper application of such unit canteen and other private funds, and he will ensure that proper accounts and records are kept of all transactions.

(38) The CO will institute a frequent check on the cash and stocks held by the canteens, and cause returns of sales and stocks to be submitted to him regularly.

(39) When a change in the management of a canteen occurs, the outgoing committee will prepare accounts to the date of the changeover and the incoming committee will sign a receipt for the cash and stocks taken over.

(40) The CO will every three months appoint a Unit Audit Board of not fewer than three representatives of all ranks of the unit.

(41) The Board will examine all vouchers, check entries in the Cash Book, satisfy itself that all assets and liabilities required to be shown are in the Balance Sheet and that cash credits and stock on hand in canteens are actually available.

(42) When the Board has completed its audit it will submit a report to the CO on the result of the audit.

(43) For the information of the unit, the CO will as soon as possible after completion of the quarterly audit Unit Audit Board action, publish in Routine Orders a Balance Sheet (including a list of stock and assets on hand), and a simple statement of the receipts and payments for the period under review.

(44) Providing the exigencies of the service permit, the CO will submit within 21 days of the last day of each quarter to HQ 2 NZEF or HQ 2 NZ Div (whichever is appropriate) a certificate that the Unit Audit Board's action has been duly completed.

(45) For the purposes of this Order quarters will end on 31 Mar, 30 Jun, 30 Sep, 31 Dec.

W. G. Stevens,

Brigadier,
Officer in Charge Administration 2 NZEF