Receipts and Payments Account and Balance Sheet

(19) Receipts and Payments Account and Balance Sheet will be prepared quarterly for presentation to Unit Audit Board or as required by Audit Branch 2 NZEF.

(20)

(a)

Receipts and payments account will show in summarised form the receipts and payments as entered in the Cash Book.

(b)

The account will commence with the balance of cash and the Chief Paymaster's account balanced from the last period to which will be added the receipts for the period. On the payments side will appear in summarised form, the payments for the period, the account being finally balanced by the insertion of the cash in hand and Chief Paymaster's credit at the end of the period. See specimen Receipts and Payments Account, Appendix ‘C’.3

(21) The Balance Sheet should be submitted to the Audit Branch 2 NZEF in its simplest form after being signed by the CO and will show cash and Paymaster's balances and all outstanding amounts due to or from the Regimental Fund. Assets such as equipment need not be valued and included in the Balance Sheet, but a list of such items will accompany the balance sheet, page 318 certified by the CO as being in possession of the Unit on the date of the Balance Sheet. A certificate signed by the CO will also be submitted that the cash on hand was verified by inspection. See specimen Balance Sheet, Appendix ‘C’.

(22) For the information of the Unit, the CO will, as soon as possible after completion of the quarterly Unit Audit Board action, publish in Routine Orders a Balance Sheet (including a list of assets) and a simple statement of the receipts and payments for the period under review.