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The Pamphlet Collection of Sir Robert Stout: Volume 88

General Meetings

General Meetings.

30. The first general meeting of shareholders shall be held at such time, not being more than twelve months after the incorporation of the Company, and at such place in Dunedin as the Directors may determine.

31. Subsequent general meetings shall be held at such time and place in Dunedin as may be prescribed by the Company in general meetings; and if no other time or place is prescribed, a general meeting shall be held on the first Monday in May and the first Monday in November in every year, at such place in Dunedin as may be determined by the Directors.

32. The above-mentioned general meetings shall be called ordinary meetings : all other general meetings shall be called extraordinary.

33. The Directors may, whenever they think fit, and they shall upon a requisition made in writing by any number of shareholders holding in the aggregate not less than one-tenth part of the shares of the Company, convene an extraordinary general meeting.

34. Any requisition so made by the shareholders shall express the object of the meeting proposed to be called, and shall be left at the registered office of the Company.

35. Upon the receipt of such requisition the Directors shall forthwith proceed to convene a general meeting. If they do not proceed to convene the same within twenty-one days from the date of the requisition, the requisitionists or any other shareholders holding the required number of shares may themselves convene a meeting.

36. Twenty-one days' notice at the least, specifying the place, the time, the hour of meeting, and the purpose for which any general meeting is to be held, shall be given by advertisement, or in such other manner (if any) as may be prescribed by the Company.

37. Any shareholder may, on giving not less than seven days' previous notice, submit any resolution to a meeting beyond the matters contained in the notice given of such meeting.

38. The notice required of a shareholder shall be given by leaving a copy of the proposed resolution at the registered office of the Company.

39. No business shall be transacted at any meeting except the declaration of a dividend, unless a quorum of shareholders is present at the commencement of such business; and such quorum shall consist of not less than seven shareholders, who shall together hold or represent by proxy not less than one-tenth of the whole number of shares in the Company.

40. If within half an hour from the time appointed for the meeting, a quorum of shareholders is not present, the meeting, if convened upon the requisition of the shareholders, shall be dissolved. In any other case it shall stand adjourned to the following week day, at the page 10 same time and place; and if at such adjourned meeting a quorum of shareholders is not present it shall be adjourned sine die.

41. The Chairman (if any) of the Board of Directors shall preside as Chairman at every meeting of the Company.

42. If there is no such Chairman, or if at any meeting he is not present at the time of holding the same, the shareholders present shall choose some one of their number to be Chairman of such meeting.

43. The Chairman of any meeting may, with the consent of the meeting, adjourn any meeting from time to time and from place to place, but no business shall be transacted at any adjourned meeting other than the business left unfinished at the meeting from which the adjournment took place.

44. At any general meeting, unless a poll is demanded by at least five shareholders, a declaration by the Chairman that a resolution has been carried and an entry to that effect in the Book of Proceedings of the Company, shall be sufficient evidence of the fact without proof of the number or proportion of the votes recorded in favour of or against such resolution.

45. If a poll is demanded in manner aforesaid, the same shall be taken in such manner as the Chairman of any meeting directs, and the result of such poll shall be deemed to be the resolution of the Company in general meeting.