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The New Zealand Railways Magazine, Volume 7, Issue 4 (August 1, 1932)

How Location Cards are Kept

How Location Cards are Kept.

Moving to the next section, we find a staff posting on location cards, a complete record of every change of location for each member. Neat cabinets contain a range of cards, with master cards indicating the name of each station, office, depot or workshop, followed by another recording the details of the designation and grade of positions authorised for each establishment page 35
Typical personal service record of a member of the Railways permanent staff.

Typical personal service record of a member of the Railways permanent staff.

Then follows what is termed a location card for each employee employed at such station, office, etc. Recorded on this card are full particulars of the grade, salary and location of the employee at all periods of his career, and it can be conveniently moved as the location of the employee to whom it refers is changed from time to time. Notification of the date each change of staff authorised by the General Manager is carried out, is submitted by District Controlling Officers to Head Office on a special form printed fivefold. After the accuracy of the details has been checked by the posting clerk one copy is forwarded to the Audit Office, one to the Chief Accountant, and one returned to the District Controlling Office for record purposes. One of the remaining copies is retained by the posting section for attachment to the personal record of the individual concerned, while the remaining copy passes to another important branch of the office—the Classification Section.