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The Pamphlet Collection of Sir Robert Stout: Volume 85

Rules of the Industrial Association

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Rules of the Industrial Association.

I.—Name.

The Association shall be called "The Industrial Association of Canterbuey."

II.—Objects.

The objects of the Association shall be to aid in the Fostering and Encouragement of Local Industries and Productions in every legitimate manner through New Zealand.

III.—Members.

The Association shall consist of ordinary, honorary, and life Members, who shall be proposed by two Members and elected by ballot at any Meeting, one black-ball in three to exclude.

IV.—Officers.

There shall be a President, two Vice-Presidents, and an Honorary Treasurer, who with twenty other Members, shall constitute the Committee, all of whom shall be elected annually at the General Meeting held during the month of August; and the Committee shall have power to employ or dismiss a Secretary, who shall be paid, but shall not be a member of the Committee.

V.—Management.

The Committee shall, during their term of office, have the management of the business and such of the funds of the Association as may be placed at their disposal.

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VI.—Election of Officers.

The President, Vice-Presidents, Honorary Treasurer, and Committee shall be elected by Ballot, in the above-named order, at the Annual Meeting. Those Members only shall be eligible for any office whose names, together with their proposers and seconders, shall have been posted in the Association's office one clear week before the Annual Meeting. In case no such nominations, or an insufficient number of such nominations, shall have been made, the outgoing Committee shall nominate members to the offices not provided for. Two Auditors shall be elected by a show of hands.

VIII.—Subscription.

After election (see clause 3) the payment of an annual subscription of not less than five shillings shall constitute membership, and entitle to vote at all General Meetings during the year for which such subscription is paid, dating from the 12th August; provided that no Member vote an any question till the following meeting after reception. No Member whose subscription is three months in arrear shall be entitled to vote. The subscription for Life Members shall be £5 5s.

VIII.—Vacancies on the Committee.

If any vacancy occur among the Officers, intimation shall be given thereof at the next meeting of the Association, and the vacancy shall be filled up by Ballot at the next meeting thereafter, nominations being previously made as in the case of the annual elections. If any other vacancy occur on the Committee, the same shall be filled by the Committee, the vacancy being notified at the first ordinary meeting thereafter, and the electiou held at the following meeting; provided that, if at any time the number of the Committee is reduced to one half or less, the vacancies shall be filled up at a special meeting of the Association, in the same manner as vacancies among the Officers.

IX.—Meetings of Committee.

The Committee shall meet at least once in every month, at such day and hour as they may deem fit, seven forming a quorum. Any member of the Committee who shall be absent from three consecutive ordinary monthly meetings (without leave from the Committee) shall thereby be disqualified, and his seat shall be vacant.

X.—Duties of President.

The President shall take the Chair at meetings of the Association and of the Committee, regulate and keep order in all their proceedings, state questions and propositions to the meeting, introduce newly elected Members, and carry into effect the regulations of the Committee. In the absence of the President, the Chair shall be taken by one of the Vice-Presidents, and in the absence of the Vice-Presidents by any ordinary Member of the Association who shall be elected Chairman by the members present.

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XI.—Duties of Committee.

The duties of the Committee shall be—To carry into effect the objects and directions of the Association, to form subcoinmittees for any purpose out of their own number, or from the general body of members, and to prepare any business to be considered at General Meetings.

XII.—Duties of Secretary and Treasurer.

The duties of Secretary shall be to conduct the correspondence of the Association and of the Committee, attend all meetings of the Association and of the Committee, take minutes of their proceedings and enter them in the proper books; he shall inscribe the names and addresses of all Members and their proposers in a book to be kept for that purpose, which shall lie on the table for consultation, and from which no name shall be erased except by order of the Committee; he shall collect and arrange all statistical information that may be deemed valuable; he shall issue notices of all meetings of the Association and of the Committee; and shall have custody of all papers and books of the Association, and act generally as the Committee may direct. The Hon. Treasurer shall receive all moneys paid to the Association, and shall deposit the same to the credit of the Association at the Bank to be named by the Committee, all cheques against which shall be signed by himself and the President, or one of the Vice-Presidents; he shall make all payments ordered by the Committee or for the ordinary expenses of the Association; keep a detailed account of all receipts and expenditure, prepare a balance-sheet, duly audited, to be laid before the Committee, and included in their annual report, and produce his books, if called upon so to do by the Committee.

XIII.—Ordinary Meetings.

The Committee shall have power to call General Meetings of the Association at such times ana places as they may deem fit, and the President, upon requisition in writing, signed by twenty-five Members of the Association, shall call a meeting forthwith.

XIV.—Annual Meeting.

The Annual Meeting of the Association shall be held in the month of August, when the Committee shall present a report of the proceedings of the Association during the past year, embodying the balance-sheet, duly audited, and a statement of the then present position of the Association. The Officers of the Association for the ensuing year shall also be elected at this meeting.

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XV.—Order of Business.

At the ordinary meetings of the Association, business shall be transacted in the following order:—
  • Minutes of the preceding meeting to be read, amended if incorrect, and confirmed.
  • New Members to be introduced,
  • Vacancies among Officers, if any, to be filled up.
  • Business arising out of the Minutes.
  • Correspondence.
  • Reports from Committees.
  • Motions of which notice has been given to bo considered.
  • Consideration of motions, notice of which has not been given.
  • Notices of motion for the next meeting to be given in, and read by the Secretary.
  • Papers to be read.

XVI.—Visitors.

Any Member may introduce visitors to the meetings of the Association, personally or by order signed by himself; and any visitor may take part in the proceedings, but shall not be allowed to vote.

XVII.—Members May Bead Papebs.

Members shall have the privilege of reading before the Association papers containing statistics, observations, and essays on subjects within the scope of the Association.

XVIII.—Altebation of Rules.

No new rule or alteration, or repeal of any existing rule, shall be made except at the Annual Meeting in August, or at a Special General Meeting summoned for that purpose. Notice of any proposed alteration must be posted up in the office of the Association at least four weeks prior to the meeting at which such proposal is to be considered; and notice of any amendment on any proposed alteration must be posted up at least three weeks prior to the meeting.

XIX.—Cases Not Provided for.

Should any circumstance arise not provided for m these rules, the matter shall be left to the Committee.

XX.—Members Bound by Rules.

All Members shall be considered to have subscribed and assented to, and be bound by, these rules.