The Pamphlet Collection of Sir Robert Stout: Volume 60
Secretary
Secretary.
Duties of Secretary.
Sec. 2—He shall, in addition to the quarterly balance sheet, furnish to the Court on the first night of January in each year a balance sheet of the preceding year's receipts and expenditure, as per balance sheet forms. He shall on each Court night prepare two lists of the brothers who are unfinancial, to be used by the Chief Ranger and Beadle respectively; notify to the District Secretary within seven days the names of members becoming finanacial with the date on which the members will again be entitled to benefits; furnish to the District Secretary within 21 days of each quarter the funeral register and balance sheet, with the Doctor's certificates of those who have been initiated during the quarter, also the certificates of wives of said members. The Secretary shall not register the name of a member or a member's wife until a page 30 Doctor's certificate shall have been received; he shall furnish the District with the names, ages, occupation, and residence of all candidates who are rejected by the Court, together with the cause of rejection, within 7 days of the same. See that a cheque or Post Office Order is forwarded in payment of quarterly account (so as to reach the District Secretary's residence) within two months of each District meeting.
Documents for District, High Court, and Registrar of Friendly Societies.
Sec. 4—He shall conduct all correspondence under directions of the Court, prepare all summonses, and deliver them to the proper officers (or post them) in due time.
Sec. 5—Before any member can be unfinancial, the Secretary shall issue a summons, notifying him that some portion of his contributions must be paid on or before the next Court night or he will become unfinancial—this to apply whether at the usual time of issuing summonses or not.
Sec. 6—He shall keep a clear and correct account of each member's contributions, and shall not receive any contributions from any unfinancial brother, unless the amount paid makes him financial up to and inclusive of amount due on the Court night following. Secretary not to receive contributions from a member owing six months and upwards, without first receiving a Doctor's certificate of good health for himself and wife, when, on the member clearing the books, he shall become eligible to benefit in 8 weeks from the time his contributions were so paid, but not otherwise; the Doctor's certificates to be forwarded to the District in like manner as herein before-mentioned.
Sec. 7—He shall, within seven days of the receipt of any contributions from members of other Courts, notify the said Courts of the amount so received, and shall, at least on or before the first Court night in December, remit to the Courts the amount received during the preceding year. It shall be his duty when a brother declares on the funds to see whether he is financial, and the amount he will be entitled to receive.
Sick-pay.
Sec. 9—He shall appear on behalf of the Court before the Appeal Committee, and prosecute or defend as the case may be.
Sec 10—He shall sign all cheques in conjunction with the Chief Ranger.
Security.
Penalties.