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The Pamphlet Collection of Sir Robert Stout: Volume 60

Secretary

Secretary.

79. Sec. 1—The Secretary shall attend all Court and committee

Duties of Secretary.

meetings, keep a clear and correct account of all receipts and expenditure in books expressly kept for that purpose. He shall carefully register the name, age, residence, and profession (with wife's name and age) of every person initated; prepare and forward to the medical officer at the commencement of each quarter a correct list of the financial members entitled to medical attendance, also immediately notify him when any member becomes unfinancial. Previous to the initiation he shall see that candidates certificates are completely filled in, prior to reading them to the Court, and bear the necessary signatures; copy into a sickness and mortality book of the Court the returns as forwarded to him by the Surgeon or Surgeons; attend upon the Auditors to explain such matters as they may require respecting the accounts; produce to them a proper balance sheet that will represent properly and accurately the monetary affairs of the Court.

Sec. 2—He shall, in addition to the quarterly balance sheet, furnish to the Court on the first night of January in each year a balance sheet of the preceding year's receipts and expenditure, as per balance sheet forms. He shall on each Court night prepare two lists of the brothers who are unfinancial, to be used by the Chief Ranger and Beadle respectively; notify to the District Secretary within seven days the names of members becoming finanacial with the date on which the members will again be entitled to benefits; furnish to the District Secretary within 21 days of each quarter the funeral register and balance sheet, with the Doctor's certificates of those who have been initiated during the quarter, also the certificates of wives of said members. The Secretary shall not register the name of a member or a member's wife until a page 30 Doctor's certificate shall have been received; he shall furnish the District with the names, ages, occupation, and residence of all candidates who are rejected by the Court, together with the cause of rejection, within 7 days of the same. See that a cheque or Post Office Order is forwarded in payment of quarterly account (so as to reach the District Secretary's residence) within two months of each District meeting.

Documents for District, High Court, and Registrar of Friendly Societies.

Sec. 3—He shall prepare and arrange all documents for the District High Court and Registrar of Friendly Societies, forwarding the latter so as to reach the District office on or before the 1st March in each year.

Sec. 4—He shall conduct all correspondence under directions of the Court, prepare all summonses, and deliver them to the proper officers (or post them) in due time.

Sec. 5—Before any member can be unfinancial, the Secretary shall issue a summons, notifying him that some portion of his contributions must be paid on or before the next Court night or he will become unfinancial—this to apply whether at the usual time of issuing summonses or not.

Sec. 6—He shall keep a clear and correct account of each member's contributions, and shall not receive any contributions from any unfinancial brother, unless the amount paid makes him financial up to and inclusive of amount due on the Court night following. Secretary not to receive contributions from a member owing six months and upwards, without first receiving a Doctor's certificate of good health for himself and wife, when, on the member clearing the books, he shall become eligible to benefit in 8 weeks from the time his contributions were so paid, but not otherwise; the Doctor's certificates to be forwarded to the District in like manner as herein before-mentioned.

Sec. 7—He shall, within seven days of the receipt of any contributions from members of other Courts, notify the said Courts of the amount so received, and shall, at least on or before the first Court night in December, remit to the Courts the amount received during the preceding year. It shall be his duty when a brother declares on the funds to see whether he is financial, and the amount he will be entitled to receive.

Sick-pay.

Sec. 8—When a member is once in receipt of sick-pay, the Secretary shall see he is kept financial during the remainder of his illness.

Sec. 9—He shall appear on behalf of the Court before the Appeal Committee, and prosecute or defend as the case may be.

Sec 10—He shall sign all cheques in conjunction with the Chief Ranger.

Security.

Sec. 11—Previous to taking office he shall give security in a guarantee Society for such sum as the Court may determine, the cost of the same to be paid out of the Management Fund.
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Sec. 12—He shall perform all other work not herein specified

Penalties.

in connection with the Secretaryship of the Court, and for neglecting any of his duties be fined 10s.; and the Court shall pay him such a salary for his services as may be by vote decided at the time of nomination previous to the annual election. The same to be paid quarterly on the night of the audited and attested Balance Sheet being adopted by the Court.