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The Pamphlet Collection of Sir Robert Stout: Volume 60

District Officers

District Officers.

20. The District Chief Ranger shall preside at all District

Duties of D.C.R.

Meetings and Committees appointed by the District, and preserve proper order and decorum during the sittings. No District Chief Ranger, on vacating the chair by rotation, shall be eligible for re-election till a period of two years has elapsed from the term of his retiring from such office.
21. The District Sub-Chief Ranger shall assist the District Chief Ranger at all District meetings; and should the District

Duties of D. Sub. C.R.

Chief Ranger be prevented from attending, the District Sub-Chief Ranger shall take the chair and act in his stead pro tem. The District Sub-Chief Ranger shall not be eligible for reelection for the same office for the term of two years.
22. The District Secretary shall attend all District and

Duties of D.S.

Executive meetings, and take minutes of all business transacted thereat; and communicate in writing or printing the minutes of District meetings, together with the Auditors' Report and Balance Sheet, and Subordinate Courts' Returns, to every Court in connection with the District, within a period of one month from the date of each District meeting. He shall carry on all correspondence, and submit the same, with all letters received, to the Executive at each weekly meeting thereof, and prepare and submit to the District meeting such of the correspondence as they may direct. He shall affix the District seal

To keep the Seal.

to all official documents, and have the exclusive custody of and be responsible for the proper use of said Seal. He shall procure,

Procure, take charge of, and dispense goods only on account of the A.D.

under the direction of the Executive, all goods necessary for the efficient working of the District; he shall have the charge of the said goods, and be the only medium through whom orders for same from Courts shall be executed; and superintend the forwarding of all goods purchased from the District. Neither he nor any member of the Executive shall dispose of any goods of the same description to any District or Court, except in the interest of the Auckland District, unless with the consent of a District meeting, or of the Executive. He shall prepare all necessary documents for District meetings, Auditors, Trustees, and Executive; he shall receive the returns, P.O. Orders, cheques (both Court and Bank), drawn in favour of the Treasurer as such, and faithfully hand over to the Treasurer the same. He shall attend to the annual returns for Government. He shall keep the accounts of the District, and submit them to the Auditors each quarter. He shall produce, when required by the District meeting or Executive, all books and documents in his possession; and shall

Salary.

be paid as salary £40 sterling per annum. Should he neglect any of his duties, he shall be fined 10s. Upon the appointment

To be Secretary to all Committees.

of any Committee by the District meeting, it shall be the duty page 12 of the District Secretory to convene such Committee, and act as Secretary thereto. He shall also notify the senior Trustee from time to time when he shall be required to produce deeds, deposit notes, bonds, &c. The Secretary shall also allow any valuer or any member or person having an interest in the funds of the Society, to inspect the books at all reasonable hours at the

Security.

registered office of the Society, and shall give such security for the moneys and goods of the District he may have in his possession as may be in accordance with a resolution passed at the October meeting in each year: Provided always that such security shall not be for a less sum than £25, the District to pay the annual premium

Duties of D.T.

23. The District Treasurer shall, on the receipt of orders from the District Secretary, pay the same within forty-eight hours into the bank to the credit of the Auckland District. He shall keep a correct account of all his receipts and expenditure, and attend the Auditors on day of audit, to give any explanations as to the accounts which may be required of him. He shall at each audit produce the bank-book (with balance struck) for inspection, together with vouchers and other

Security.

documents in his possession. He shall give such security as may be in accordance with a resolution passed at the October District meeting in each year. Providing always that such security shall not be for a less sum than £50, and the District shall pay the annual premium. The Treasurer is to receive the sum of £4 4s. per annum for his services.

Duties of D.B.

24. The District Beadle shall attend to keep the door during all District meetings to prevent strangers from being present; he shall take the pass word from all in the room previous to the commencement of the business, and require the pass word from all who subsequently enter. Should he knowingly permit any brother to enter who is intoxicated, or for any neglect of duty, he shall be fined 5s. No person shall be allowed to retire after the business of the meeting is commenced, without the permission of the District Chief Ranger.

25. In order to make every officer responsible to his constituents for the becoming and faithful discharge of his trust, to prevent any abuse of power, and to remedy any defect where the continuance of any officer in office would be adverse to the well-being of the Order generally, the District and Subordinate Courts respectively shall have power (if he be proved guilty and refuse to resign) of immediately deposing him by resolution assented to (for a District meeting) by not less than two-thirds in number of the Delegates present, or in case of a Subordinate Court by not less than two-thirds of the members present at a summoned meeting of the Court called for consideration of the same.