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The Pamphlet Collection of Sir Robert Stout: Volume 60

District Meeting

District Meeting.

District Meeting its duties and privileges.

2. A District meeting shall consist of the District Executive and Delegates from Courts. Its duties shall be, to hear and dispose of the minutes of the last District meeting; receive the Balance Sheet and Auditors' Report; hear and determine applications for Dispensations; to amend and adopt Laws; to hear and finally adjudicate upon all cases of appeal; and to transact all and every business relating to the Order that may from time to time be brought before it, the same being in accordance with the General Laws and Constitution.

When held.

3. A District meeting shall take place quarterly, viz., on the last Friday in January, April, July, and October, in each year; the business shall commence at any hour between 10 in the forenoon and 8 o'clock in the evening as the District Executive consider suitable.

Where held.

4. All District meetings shall be held in the Foresters' Hall, Karangahape Road, Auckland, and may be adjourned from time to time until the business be completed.

Reentertainment of business.

5. No matter which has been disposed of at a previous or a present meeting shall be again entertained unless brought forward in the regular way, by notice of motion given by resolution of a Court.

Special District Meeting.

6. A special District meeting may be called by the District Officers, or on requisition addressed to them duly attested by the three principal officers respectively of not less than three Subordinate Courts in this District.

7. All Courts shall forward the names of their delegates, so as to reach the residence of the District Secretary not less than 24 hours prior to the opening of the District meeting, for which they are appointed; neglecting so to do, Courts to be fined 2s. 6d.

Duties of Delegates.

8. Sec. 1—Each Delegate shall attend all meetings of the District at the proper time and place; any Delegate being absent when his name is called, shall be fined 2s. 6d., unless an apology in writing, signed by the Chief Ranger and Secretary of his Court, shall have been received by the District Secretary on the day previous, and if absent during the whole of the meeting he shall be further fined 2s. 6d. Before the commencement of business, each Delegate shall furnish to the District Secretary his credential, duly signed and sealed by the proper officers of his page 9 Court, or be fined 2s. 6d.; any Delegate not provided with a evidential as aforesaid, shall not be allowed to sit or take part in the proceedings, and the Court he represents shall be fined 10s.; any District Chief Ranger allowing a Delegate to act contrary to this provision, shall be fined 5s., without mitigation or discussion, the fine to be at once recorded on the minutes of the meeting by the District Secretary. Each Delegate may wear his [unclear: ralia] according to the position he holds in the Order.
Sec. 2—The actual travelling expenses of such Delegates

Travelling Expenses.

to and from District meetings to be paid by the District.
9. The business shall be carried out in accordance with the

Standing Orders

Standing Orders, framed or to be framed from time to time by the District meetings, and under the penalties therein laid down.
10. No visiting Brother shall be allowed to sit at table or

Visitors at District Meetings.

interfere in any way with the Delegates during business. Any Brother not retiring from the table or desisting from interfering, on being requested by the District Chief Ranger, shall be fined 5s.; or should he still refuse on being again desired, the District Chief Ranger shall put it to the vote whether a further fine of £1 1s. shall be imposed.
11. Courts or Members Refusing to Comply with

District Meeting to recover fines from Courts.

Decision of District.—That should any Court refuse or fail to immediately comply with a resolution of a District meeting, after due notice has been given, such Court shall be suspended until it shall have complied, and shall only be re-instated on payment of arrears of levies, fines, &c., that shall have from time to time accrued during the time of suspension; or should a fine be inflicted by a District meeting on a brother, the Court to which such brother belongs shall (after receiving notice from the District Secretary) be answerable and liable to the District for payment of same; and if such fine be not paid with the next Quarterly Returns, after such notice as aforesaid, such Court and the members thereof shall be suspended from all benefits of the Order until the fine be paid, unless a brother so fined shall have been previously suspended for non-payment.
12. The Executive shall consist of five officers, elected from

District Executive. Duties and Privileges.

the Past Chief Rangers of the various Courts, whose respective titles shall be District Chief Ranger, District Sub-Chief Ranger, District Secretary, District Treasurer, and District Beadle, any three of whom shall form a quorum, and they shall attend all District and special District meetings, and meet at the District office at least once a week to transact any business calling for immediate attention, or the granting of dispensations.
13. Each Executive shall, previous to its retiring from

Annual Report.

office at the annual election in October, present to the District a report of the proceedings of the Order for the past year, and make such suggestions for the future guidance of the Order as to them may seem beneficial.
page 10

Duties.

14. It shall be the duty of the Executive to see the Laws of the Order strictly adhered to, and to take all necessary steps to enforce compliance therewith.

Power to inspect Court books.

15. The Executive shall have power to order an inspection of the account books of any Court at such times as they may deem expedient, by giving not less than 48 hours' notice in writing to the Secretary of the Court, whose books the Executive have decided on inspecting; and, if necessary, they are hereby empowered to order a special audit of the same, and, for that purpose only, may cause the books to be temporarily removed. The expenses attending such audit shall be paid by the said Court, should the accounts prove incorrect; but should they be found correct, the District shall then pay the expenses of such special audit. In the event of three or more members applying for such examination, and the investigation resulting therefrom be found of a frivolous or vexatious nature, such members shall be compelled to pay the costs of such application, and be suspended from the Order until they comply. Every member having an interest in the funds of a Court, shall have the power at all reasonable hours of inspecting the books thereof.

16. Section 1—The nomination of the Executive shall take place at the July District meeting in each year, and the election at the meeting in October following.

Section 2—The elections in each of the above cases shall take place by open voting, and in such manner that the successful candidate shall obtain a majority.

Section 3—In case of a vacancy occuring, such vacancy shall be filled by the Executive appointing a brother to the office till the next ensuing District meeting, when the election shall take place.

Subordinate District Officers.

17. There shall also be six Subordinate District Officers, who shall be the three District Trustees and the three District Auditors.

Member of Executive resigning.

18. On the resignation of any officer of the Executive before the time of his retiring from office, he shall, unless sufficient

Or being absent.

cause be shown, be fined 10s. Should any officer be absent at the opening of any District meeting, he or they shall be fined 5s. each; and if absent the whole evening, he or they shall be fined a further sum of 5s. each, unless a satisfactory apology be sent in writing; or any other officer being absent from two successive Quarterly District meetings, except through sickness, or unless sufficient cause be shown, his office shall be declared vacant, and filled according to Law 20, and he shall be fined 10s., such last-mentioned fine not to be cumulative.

Payment of Executive for special business.

19. Whenever any member of the Executive shall be required to transact any special business in connection with the Order, he shall be paid at the following rates:—First-class railway, coach, or steamer fare to and from, and 15s. per day, page 11 for time and expenses, for the actual time necessary for the performance of such duties.