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The Pamphlet Collection of Sir Robert Stout: Volume 28

Rules and Regulations

Rules and Regulations.

1. Every donor of £20 or upwards shall be a

Qualification of Life Governors.

Life Governor; and every person who may have raised, or shall raise, by one or more collections in one year, the sum of twenty pounds (£20) or upwards, from persons not claiming membership on account of their contributions towards such sum; and every executor first named in any Will, proving the same, and paying to the Institution a bequest of fifty pounds (£50) or upwards, shall have all the rights and privileges of a Life Governor.
2. Every Subscriber of one guinea or upwards

Qualification of Members.

shall be an Annual Member, and shall have the privilege of recommending cases of distress for relief, and of voting at the election of office-bearers, provided that he shall not be entitled to vote until three months after the payment of his first Annual Subscription. The Annual Subscription shall be due and payable on the 1st day of January in each year.
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Annual General Meeting in the month of January.

3. There shall be, in the month of January in every year, a General Meeting of the Life Governors and Members of the Institution, to be held at such place as the General Committee shall appoint (of which meeting fourteen days' previous notice shall be given in two or more of the Dunedin newspapers), to receive the Report and Accounts of the Committee of Management; to elect the Committee and other Office-bearers; and to transact the general business of the Institution.

Office-bearers to be elected annually.

4. The Office-bearers of the Institution shall consist of:—a President, Vice-President, Honorary Treasurer, and a General Committee of any number not exceding eight members (exclusive of ex officio Members), to be elected at the Annual General Meeting, by and from among the Life Governors and Members.

Ex-officio Members of committee.

5. The President, Vice-President, Treasurer, Honorary Medical Officers, and the resident principal Minister of each congregation contributing a collection to the funds of the Institution (being qualified as Governors) shall be ex officio Members of Committee; but no ex officio Members, except Honorary Office-bearers, shall vote on the removal or appointment of any paid servant of the Institution.

Committee Meetings, when to be held.

6. The General Committee shall meet once in the week, and at such other times as they may appoint, to receive the report of the various officers, and discuss the general business of the Institution; three to form a quorum. A Committee Meeting shall be held the first Monday in every February and August, to enter into contracts for the supply of provisions and other necessaries; five to form a quorum.

Who to preside at Committee meetings.

7. The President, Vice-President, or Treasurer, shall preside at all meetings of Committee; and in their absence, the majority present shall appoint their own Chairman, who shall have an additional or casting vote.
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8. The Committee shall frame such Bye-laws

Committee to frame Bye-laws and Regulations.

and Regulations as they may deem necessary, the same not being at variance with the general laws of the Institution.
9. The Committee of Management may convene

Special General Meeting of Subscribers, how to be convened.

a special general meeting of Subscribers at any time, upon giving notice at least fourteen days previously, in two or more of the Dunedin newspapers, which notice shall be repeated three times. Any thirty Life Governors or Subscribers may request the Committee to call a special meeting at any time; and should they, after receiving such requisition so signed, refuse or neglect to call such meeting within fourteen days, it shall be in the power of the said requisitionists to convene such a meeting, upon giving notice as directed above.
10. No bye-law or regulation shall be altered

Bye-laws to be repealed only at special meetings.

or repealed except at a special meeting of Committee; such meeting to consist of not less than five members.
11. That in electing to any appointment by

How appointments are to be made by the Committee.

the Committee, when there are more applicants than are required, the voting shall take place by voting cards; and in all cases the salary shall be determined before proceeding to election.
12. There shall be two or more Medical Officers,

Honorary Medical Officers and their qualifications.

not to exceed four, whose appointments shall be honorary; and no one shall be eligible for the office of Medical Officer who is not certificated by the Medical Board of Otago.
13. The Honorary Medical Officers shall be

Appointment of Honorary Medical Officers and filling up of vacancies.

chosen by the Committee, and shall be amenable to the rules made by them. If any vacancy occurs by death, removal, or retirement, such vacancy shall be filled up at a special meeting of Committee, to be convened for that purpose.
14. That the Honorary Medical Officers shall

How Medical Officers shall re-port.

report on the state of the inmates at the weekly meeting of Committee.
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Conditions of admission to Institution.

15. That no application be received unless signed by a Subscriber; and no person shall be admitted until the expiration of one week from the date of applying, to allow time for enquiry, except in special cases.

Tenders to be called for sup-plied.

16. Tenders for all supplies shall be invited for a period of not less than six months, the amount of such tenders to be duly recorded in the Minute-book. No Member of Committee to supply any article for the use of the Institution, for which he may receive pecuniary or other compensation.

House Visiting Committee, how to be appointed.

17. The House Visiting Committee, consisting of three Members, shall be appointed by and from the General Committee, at the monthly meetings in February, May, August, and November in each year, to act in rotation. Members retiring to be eligible for re-appointment.

Duties of Visiting Committee.

18. It shall be their duty to visit the Institution at least once a week to make a general inspection, and to record the result in the Minute- book, to be kept in the Institution; such book to be produced at the weekly meetings of the Committee.

Management of Institution.

19. The Superintendent, or other officer appointed by the Committee, shall have the management of the Institution, subject to the regulations and orders of the Committee.

Religions instruction.

20. The inmates of the Institution will be allowed religious instruction from the ministers of the denomination to which they belong, at such times as the Committee shall appoint.