The Pamphlet Collection of Sir Robert Stout: Volume 22
Section X.—Annual General Meeting—Election of Council and Officers— Reading of Annual Report
Section X.—Annual General Meeting—Election of Council and Officers— Reading of Annual Report.
1.—The Annual General Meeting of the Fellows shall be held in their meeting-room, on the third Friday of February in every successive year.
2.—Notice of the meeting shall be sent to every resident Fellow whose place of residence is known, and shall be inserted in two or more public newspapers one week at least before the day of meeting.
3.—The object of the meeting shall be to choose the Council and Officers page 15 for the then ensuing year; and to receive from the Council, and hear read, their annual report on the general concerns of the Society.
4.—The Council consists of twenty-three Members.
5.—The Fellows assembled at such meeting in every successive year must remove, by method of ballot, from the then present Council some five or more of the persons of whom it shall then be composed; and elect into the Council, by method of ballot, as many other persons, being Fellows of the Society, as may be necessary to supply the places of those who shall be so removed; and such persons so elected, together with the persons not so removed, amounting in number to twenty-three, shall form the Council for the then ensuing year.
6.—The Fellows assembled, as aforesaid, must elect by method of ballot from among the Members of the Council, when formed and elected as aforesaid, one person to be President, and so many and such persons as they shall think proper, to be Vice-Presidents, Secretary or Secretaries, and Treasurer or Treasurers of the Society for the then ensuing year.
7.—Every Fellow balloting on the occasion aforesaid must prepare and deliver-in two balloting-lists; whereof one must contain the names of such persons as he wishes to be retained in or elected into the Council, and must not contain the names of such persons as he wishes to be removed from the Council; the other must contain the names of such persons, being Members of the newly elected Council, as he wishes to be elected Officers of the Society for the then ensuing year.
8.—Printed balloting-lists (according to the forms No. V. and No. VI. in the Appendix) shall be prepared before the day of the annual general meeting: the former containing the names of such persons as the Council recommend to be retained in or elected into the Council; the latter the names of such persons as (provided they be elected members of the new Council) the Council recommend to be elected Officers of the Society for the then ensuing year; and a copy of each List shall be handed at the meeting to every Fellow present.
9.—Should any Fellow balloting disapprove of any name or names contained in either of the balloting-lists, and be desirous of inserting therein some other name or names, he will draw a line in ink across the name or names of which he disapproves; and will write immediately opposite, in the blank space left for that purpose, the name or names of the other fellow or Fellows for whom he wishes to vote.
10.—The Chairman shall take the chair at one o'clock p.m., and, as soon thereafter as eleven Fellows shall be present, shall proceed to real to the meeting those clauses in the Charter and Bye-Laws which relate to the annual general meeting. This done, he shall appoint two or more Scrutineers, from among the Fellows present, to superintend the ballot during their progress, and, when they are severally closed, to examine the Its, and report the results to the meeting.
11.—Two balloting-glasses shall be placed on the table: the one, for receiving lists for the Council, shall remain open until two o'clock; the other, page 16 for receiving lists for the Officers, until three o'clock p.m.; at which respective hours the ballots shall be closed.
12.—It shall be the duty of the Scrutineers, during the progress of the ballots, to see—That each list is put into its proper glass; that none other than Fellows ballot; that no Fellow ballots more than once, or delivers at one time into either glass more than one list; and, immediately on the closing of either ballot, to report to the Chairman whether as many as eleven Fellows have balloted.
|1°.||One of the Scrutineers shall read the several lists aloud, and the other shall note each name, and put a mark against each, as often as it is repeated.|
|2°.||The two Scrutineers shall count the number of marks affixed to the several names: and if, of the twenty-three names having the greatest number of marks, not more than eighteen shall have been of the old Council, the said twenty-three names shall constitute the new Council. But—|
|3°.||If, of the said twenty-three names, more than eighteen shall have been of the old Council, the surplus names of the old Council, having the fewest marks against them, shall be struck out, and the deficiency be supplied from the names of persons not of the old Council, in the order of the number of marks against their names respectively.|
|4°.||If two or more names shall be found to have an equal number of marks, the order of preference shall be decided by lot.|
|5°.||When the list of twenty-three shall be completed, the names, arranged alphabetically, shall be forthwith reported, in writing by the Scrutineers, to the Chairman, who shall declare the same to the meeting as the list of the Council for the then ensuing year.|
14.—When the Council for the ensuing year shall have been declared, and not before, the Scrutineers shall examine the lists in the glass set apart for the election of Officers from among the Members of the Council.
15.—The number of Vice-Presidents, Secretaries, and Treasurers is not limited, but there shall be so many of such officers, respectively every year, as shall be specified in the majority of balloting-lists for the election of Officers, delivered in at the Annual General Meeting.
16.—Noperson shall hold at the same time more than one of the following offices; viz. President, Vice-President, Secretary, or Treasurer.page 17
17.—The Scrutineers shall take no account of any balloting-list for the election of Officers which shall contain the name—of any person not a Member of the newly chosen Council; of more than one person as President; or of the same person as holding more than one of the offices mentioned in Art. 16.
18.—In other respects the scrutiny for the election of Officers, and the report thereon, shall be made, as nearly as may be, in the manner directed respecting the Council; and the Chairman shall in like manner declare such persons as the Scrutineers have reported to him to be the Officers of the Society for the ensuing year.
19.—If, from default of attendance on the part of the Fellows, or from any other cause, a general meeting should not be holden on the third Friday of February in any year, or if the Fellows assembled at such meeting should not elect a Council and Officers for the year ensuing, the Council and Officers for the time being shall continue to be the Council and Officers until another Council and other Officers shall be duly formed and elected; and in order to form and elect such other Council and Officers, another general meeting shall be held within fifteen days from the third Friday in February; whereof notice shall be given to the resident Fellows in the manner directed in Art. 2. of the present Section; and such general meeting shall proceed to the election of a Council and Officers.
20.—While the ballots are in progress at the annual general meeting, the annual report of the Council shall be read by the Secretaries to the meeting; and any Fellow present may propose any questions to the Council respecting the matters contained in such report, and comment thereon, and on such other matters relating to the government of the Society, and the management of its concerns, as to him may seem proper.